president

Ensure strength and smooth operation of the IWC
Ensure compliance with legal/tax laws and bylaws
Set IWC and board position goals/vision for the year
Lead all board meetings
General oversight of all IWC plans, activities, contracts, goals, and communications
Coordinate board communications (WhatsApp group/contact sheets)
Ensure annual ACTA update and changes to bank account access (Spring, after elections)
Oversee financial planning and procedures, working with Treasurer
Set office hours; manage office rental agreement and assists/infrastructure of the IWC (office and storage bodega are both within Union Church)
Create relationships and raise general profile of the IWC
Appoint Bazaar Manager
Appoint American Benevolent Society Board representative
Engage key community leaders and partners:

secretary

Update and/or create critical board documents
Update key information for all board members: assets, locations (office/storage), office hour procedures etc.
Manage the board business of the IWC
Create and archive board minutes
Archiving; holds and takes incoming Club calls (on our cell)
Maintain calendar of key actions for organization/board: ACTA renewal, board meetings, board elections, tax submissions, etc.
Help the board run as efficiently and effectively as possible
Set up board meetings and assist with agendas
Coordinate with Union Church regarding office space, hours, etc.
If possible, assist with Spanish translations/conversations (w/proper background and realistic time frame)

Maintain financial procedures
Create a detailed, accurate budget with function line items
Assess funds for short and long-term needs/cash on hand goals
Create a financial procedures manual for board and charitable partners, as well as guidelines for petty cash
Manage tax regularization and forward plan
Oversee accountant (and third party auditor) and all annual/monthly tax filings
Execute reimbursements and payments
Make accessing funds easier

VICE PRESIDENT

advise and support the president; step in during absences

Embody the mission of the IWC
Choose key activities to attend (be present and consistent)
Read the bylaws and assure the IWC's compliance
Support the President in remaining true to the mission
Faithfully represent the tone and demeanor of the IWC at events
Meet with the President as needed to coordinate Quarterly Socials and General Assemblies
Attend monthly board meetings
Represent the IWC and the President at key public events
Engage key members of the larger community
Assist the President with Communications

Assess and clarify charitable relationships
Ensure all charity partners understand and follow the IWC's financial guidelines for donations/contributions
Create an overall plan for partnerships: identify partners, outline needs, budgets, and timing (no promises, but goals)
Distribute funds to charities following finance guidelines
Ensure variety, sustainability, and transparency of charitable partnerships
Elevate awareness of/participation in charity activities
Create various types of volunteer involvement
Communicate all opportunities on calendar, social media, and newsletter
Look for opportunities to talk about our charitable partners with members and tell stories of our impact
Increase member connection and add value to their membership experience
Fundraising for charity partners
Plan a calendar of key events to raise funds or goods for partners throughout the year
Accept and coordinate donations throughout the year
Expand our charitable impact
Assign liaisons for each of our partnered charities

Assess member needs/wants for activities, events and experiences, ensuring diversity to meet needs of range of members
Create a variety of activities to engage current members and attract new members to the organization
Respond and address members requests for special events
Plan and execute ongoing monthly events
Ensure quality and adequacy of events
Coordinate with Communications regarding promotion of all events
Manage the events calendar
Communicate with Charities, Operations, Sponsorship, and clubs to ensure adequate activities flow on calendar

Drive communications to members/broader community
Leverage social media to communicate all events
Cross post on other pages for wider public circulation
Work with Membership to coordinate outreach and communications targets
Manage the monthly newsletter
Increase awareness and knowledge of organization and our activities
Maintain the website
Manage a small committee to update our Mexico City Life pages on the website
Work with sponsorship to create advertisements and promote our sponsors on social media
Coordinate with events to create promotional material for our events

Recruit new members through active searching of new avenues to introduce the club and creating points of contact
Participate in welcome coffees, lunches, and walks for our new members
Assist and be open to any questions new members may have in settling in
Maintain and update IWC member database
Manage the membership function on the website
Encourage a higher percentage of long term members
Approve and welcome new members on social media
Remove members that have lapsed on social media
Check gmail and allocate members dues
Ensure a positive initial experience with the IWC and a continuing a rewarding experience with the IWC
Prepare and organize name badges for General Meetings

Create the IWC sponsorship package yearly
Find ways to give more value to our sponsors
Recruits companies to join our club
Increase the numbers of sponsors
Maintain a current list of sponsors for coordination with Events, Communications, and Operations
Function as the sponsors' main point of contact for the IWC

Plan and execute quarterly socials
Select dates of quarterly socials for the year (usually 4 total: 2 in the Fall, 2 in the Spring)
Update format/agenda for meetings to add more value to member interactions, increase engagement, and involve sponsors
Choose locations, highlight charitable and event activities, introduce new vendors/themes
Ensure general meeting themes/activities complement the Events calendar (and when applicable, the Bazaar)
Consider a joint survey to clarify what members want out of meetings, events, and membership perks
Identify new vendors for holiday retail and Bazaar opportunities/outreach
Build and Maintain an Operations committee

comms@iwcmexicocity.org

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